JOB: Events Associate

November 21, 2017

Apply by 

December 19, 2017

Description 

The Events Associate (EA) will provide logistical support and coordination for CCR programs and events. Working with Advocacy, Communications, Legal and Development teams, the EA is responsible for the administrative and logistical aspects of organizational programs and events that seek to increase engagement of CCR supporters, build and sustain strong organizational relationships with movement and NGO partners, and educate supporters, allies and the public about the work of CCR, its partners and allies, and relevant social justice issues. Such programming may include film screenings, panel discussions, speaker events, conferences, performances, openings, and annual celebrations.

Responsibilities 

  • Working with relevant Advocacy, Communications, Legal and Development staff, the Associate will be responsible for planning, developing, implementing, and coordinating CCR public programs and events by:
    • serving as liaison between staff and local/national/international partners and allies, speakers;
    • project managing CCR events and other regular public programming;
    • researching and assessing appropriate event venues, making site visits as directed, booking event space, and acting as liaison with venue and vendors;
    • researching and liaising with vendors, making arrangements for speakers and entertainment, travel arrangements, event supplies  (including registration lists, nametags and signage), audiovisual equipment, food and beverages, entertainment and necessary travel arrangements;
    • preparing outreach/promotional and other informational/educational materials for events, such as writing and copy editing event materials and coordinating with a graphic designer on layout, in collaboration and consultation with relevant staff;
    • promoting events through emails, website postings, alerts, public ads, etc.;
    • coordinating onsite event production and arranging for, training, and managing volunteers to assist with staffing of events as necessary;
    • tracking and submitting event finances including review of invoices and preparation of check requests;
    • coordinating webinars, livestreaming and AV/tech as needed; and
    • following up with attendees after events.

 

  • Additionally the EA will:
    • facilitate speaker requests of CCR program staff;
    • manage and update organizational events calendar;
    • work with staff as directed to ensure updating of databases of supporters, NGO partners, event attendees;
    • coordinate with staff as relevant to update lists of supporters, donors, allies, attendees, etc.;
    • provide additional event-related administrative support such as mailings, scheduling of meetings and note-taking, making travel arrangements, photocopying, scanning and faxing documents;
    • collaborate inter-departmentally to advance organizational priorities;
    • supervise student interns and volunteers as appropriate;
    • participate in departmental and organizational planning and projects, and organization-wide committees, and carry out work assigned; and
    • other related work as assigned by supervisor.

Qualifications 

  • Minimum of two (2) years of related experience;
  • a belief in the mission of the Center for Constitutional Rights and familiarity with the issues central to CCR’s work, and comfort working in a progressive legal environment;
  • strong organizational and time management skills, proven ability to plan and meet deadlines, and to efficiently manage multiple tasks and priorities under tight deadlines;
  • able to work a flexible schedule that includes occasional evenings and weekends;
  • able to be available for occasional travel domestically as appropriate to coordinate events;
  • strong attention to detail;
  • excellent research skills;
  • excellent problem-solving skills, including ability to anticipate problems and use judgement appropriately to plan solutions;
  • excellent interpersonal skills and grace under pressure;  
  • self-starter with the ability to work both independently and as member of a team; and
  • integrity and a sense of humor.

Compensation 

Salary is commensurate with experience and subject to union collective bargaining agreement.  The current salary range for this position is $59,031 to $76,715.

Benefits include employer contribution to 401K plan and flexible spending account, vacation, sick leave, and holidays, and 100 percent organization-paid health benefits including medical, dental, life, and long-term disability insurance.  

Contact 

Qualified candidates should e-mail a cover letter with resume to eventsassociatesearch@ccrjustice.org with “Events Associate Search” in the subject line.  Applications will be considered on a rolling basis and strong consideration will be given to early applicants. No phone calls please.

CCR IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ACTIVELY RECRUITS WOMEN, PEOPLE OF COLOR, PERSONS WITH DISABILITIES, LGBTQI AND GENDER NON-CONFORMING PEOPLE.

 

Updated: November 21, 2017